Privacy Policy

Privacy Policy – Protect Oxley Beach Port Macquarie

1. Introduction

Protect Oxley Beach Port Macquarie (“we”, “our”, “us”) is a community advocacy initiative focused on preserving Oxley Beach and surrounding coastal areas. We are committed to protecting your privacy and handling personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

This Privacy Policy explains what personal information we collect, how we use it, how it is stored, and your rights.

2. What Personal Information We Collect

We may collect the following types of personal information:

• Contact details — name, email address, phone number

• Advocacy‑related information — submissions, feedback, opinions, or messages you send us

• Images or video — if you appear in photos or videos published on our site or social media

• Technical data automatically collected by Google Sites, including:

  • IP address

  • Browser type and version

  • Device information

  • Pages visited and interaction logs

  • Cookies and analytics data

If you complete a form, sign a petition, or contact us, we collect the information you provide.

3. How We Collect Personal Information

We collect information through:

• Forms hosted on Google Sites or Google Forms

• Email communications

• Event participation (e.g., photos taken at community gatherings)

• Website analytics automatically collected by Google

We do not collect personal information unnecessarily.

4. Why We Collect Personal Information

We collect personal information for the following purposes:

• Community advocacy and campaign organisation

• Responding to enquiries

• Sharing updates about the Protect Oxley Beach campaign

• Managing volunteer participation

• Improving our website and communication

• Ensuring site security and functionality

We will not use your personal information for any purpose unrelated to the campaign without your consent.

5. Use and Disclosure of Personal Information

We may disclose personal information to:

• Campaign organisers who assist with advocacy activities

• Google, as our website hosting and analytics provider

• Service providers involved in email distribution or form processing

• Regulatory authorities, if required by law

We do not sell, rent, or trade personal information.

6. Storage and Security

Personal information may be stored:

• In Google Sites, Google Drive, Google Forms, or Gmail

• On secure devices used by campaign organisers

We take reasonable steps to protect personal information from:

• Misuse

• Loss

• Unauthorised access

• Modification

• Disclosure

Google may store data on servers located outside Australia. You can review Google’s privacy terms here: https://policies.google.com/privacy

7. Cookies and Analytics

Google Sites may use cookies and similar technologies to:

• Track website usage

• Improve site performance

• Provide analytics

By using our website, you consent to the use of cookies. You may disable cookies through your browser settings.

8. Photos, Videos, and Media

We may publish photos or videos from community events or beach‑protection activities. If you appear in an image and wish to have it removed, you may request deletion at any time.

9. Access, Correction, and Deletion

You have the right to:

• Access the personal information we hold about you

• Request corrections to inaccurate information

• Request deletion of your personal information

To make a request, contact us at: protectoxleybeach@gmail.com (or your preferred contact email)

We will respond within a reasonable timeframe.

10. Third‑Party Services

Our website may contain links to external websites or services. We are not responsible for the privacy practices of third‑party sites.

11. Children’s Privacy

We do not knowingly collect personal information from children under 16 without parental consent.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be available on this website.

13. Contact Us

For privacy enquiries, requests, or concerns, please contact:

Protect Oxley Beach Port Macquarie

Email: protectoxleybeach@gmail.com 

Location: Port Macquarie, NSW, Australia